![]() ![]() You simply need an email address connected to a mailbox so that you can receive GMail’s address verification email and a service that can forward emails received at that address (or copies of them) to another email address (the Todoist project). You don’t have to use Mailgun in particular. Using Mailgun as a middleman between GMail and Todoist Mailgun then intercepts the email and forwards a copy to Todoist, which creates a task in the appropriate project. Since I can read emails sent to this middleman address, I can verify that I control that address to GMail, then add a GMail filter that forwards the “I have a question” emails to the middleman. In Mailgun I create a Route that forwards emails from a middleman address I control to the Todoist project’s email address. I have a Mailgun account and that gives me a solution to the problem. This means that one cannot register a Todoist project email address in GMail as a trusted email address to which to forward email. ![]() Sadly, although Todoist provides an email address for every project, one cannot receive those emails outside Todoist in order to click GMail’s verification link. GMail sends it a message, you read it and click a link, then GMail knows that you own that email address and consent to receive forwarded emails to it. To forward the emails with GMail, one must verify the email address. After doing this five or six times, I wanted to set up a GMail filter to automatically forward the email to my “Urgent Email” project in Todoist. Since I don’t look at email every day, and since those emails fall into the “Answer Soon” category, and since those emails follow a pattern (same sender, same words in the subject), I end up creating very similar Todoist tasks in the same project to remind me to answer these questions. This sends me an email and that’s how I know that a question is waiting for me to answer it. Members of The jbrains Experience, my online learning and consulting circle, can ask me a question by posting a comment in a comment system. The emails that end up as specific Todoist tasks, rather than simply going into the “Answer Eventually” pile (also known as “When I Get Around To It”), expose a flaw in the system, at least when I start trying to automate it a little. In very rare occasions, like “Book this flight before the price goes up”, I drop what I’m doing to deal with the email. It usually takes only a few minutes to process the email inbox this way, so even if I find the message very urgent, it can wait 12 minutes while I get the rest of this email inbox out of the way.
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